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1. Name
The name of the society should be the Asian Society of
Andrology (ASA). ASA is an association of scientists and
clinicians active or interested in andrology. The
territorial scope of the Society is worldwide, with a clear
emphasis on Asia. The word Society mentioned hereafter will
mean the ASA.
2. Definition
Andrology is defined as the branch of science and medicine
dealing with the male reproductive physiology and pathology
in animals and in men. Included in this definition are all
related specialized branches of science.
3. Location
The Society is presently registered as a nonprofit
organization in Shanghai, China with its seat in Shanghai.
The Executive Council may decide to shift to another Asian
country if necessary.
4. Objectives
The objectives of the Society are to advance and promote the
knowledge of the male reproductive system and ogy in general
by coordinating and organizing conferences and courses, by
fostering interdisciplinary communication and collaboration,
by publication of meritorious studies, and by any other
means which are considered appropriate.
4.1 The Society is a non-profitable organization. No
bonus or dividends shall be claimed by any member or
organization of the Society. No person shall profit from
expenses alien to the purpose of ASA or by inappropriately
high remunerations.
4.2 The Society may accept any contribution, donation
fees, grants from Government funding agencies, private
industry or public for carrying out function in accordance
with the objectives and spirit of the Society.
4.3 The Society may acquire any property either by
gift, purchase, loan or lease or hire, movable or immovable
property required for the purpose of the smooth functioning
of the Society. The property or money so acquired by the
Society will be dealt in by the authorized Executive Council
of the Society.
4.4 Profits can only be used for purposes in
agreement with the statutes. The Society may appoint people
on payment of remuneration to carry out functions entrusted
to him/her. Such employee of the Society may become by the
eligible for travel expenses etc. to be determined by the
Society.
4.5 The Society will publish a periodical and
proceedings of its meetings with a high scientific standard
to disseminate information regarding scientific advancement,
technical information and other allied information for the
benefit of its members and the scientific community.The
Asian Journal of Andrology, undertaken by the Shanghai
Institute of Materia Medica, Chinese Academy of Sciences and
the Society, has been registered in Shanghai, China.
4.6 The Society may constitute special
lectures/oration to promote the cause of the Society.
5. Membership
The members of the Society will comprise andrologists who
are interested in the teaching, research and developmental
activities of all aspects of andrology. The Executive
Council decides on the application and nomination of members
and shall be guided exclusively by academic and scientific
criteria. The Society will have the following categories of
membership.
5.1 Founder Members. Founder members will include
distinguished scientists and medical practitioners decided
and invited by the Executive Council. They will principally
include those persons who have participated in he Society
from the very beginning.
5.2 Honorary Members. Honorary Member shall be
limited to a small number of distinguished colleagues who
have made major contributions to either the study of
andrology or directly to the Society. The Executive Council
will decide about proposals for honorary membership.
5.3 Regular Members. Regular membership is open to
all scientists and clinicians with an international/national
reputation in andrology. The application for membership must
be supported by two members. The application must be
accompanied by a curriculum vitae and a list of
publications.
5.4 Life Members. Any person who has shown interest
in the activities of the Society and who has sufficient
professional competence in the field of Andrology can apply
for the Life Membership.
5.5 Member-Societies. National Societies of Andrology
are welcome to apply for membership. When there is more than
one andrological society in a particular country, they may
both apply for membership. In countries where there is no
andrological society, a related national scientific
organization may also apply for membership.
5.6 Supporting Members. Organizations such as
pharmaceutical companies and foundations may apply for
supporting members of the Society.
5.7 Termination of Membership. Membership shall be
terminated by withdrawal, expulsion or death of the member.
If a member fails to pay his/her dues for 2 years, the
Executive Council has the right to terminate membership.
Member may be expelled from the Society by a two-third vote
of the Executive Council after conviction for a felony or
working against the interests of the Society. Before action
is taken, the member must be permitted to present his/her
case to the Executive Council in writing or in person.
5.8 Readimission to the Society. Any member who
resigns and again seeks admission should apply to the
Executive Council. He/she has to pay the arrears and due, if
any. The readmission will be subjected to the approval of
the Executive Council.
5.9 Membership fees. Membership fees are fixed by the
Executive Council. The membership fee will include
subscription to the Asian Journal of Andrology at a reduced
rate. Life members can subscribe to the journal at the same
reduced rate.
6. General Assembly
6.1 Meetings. The Assembly shall, as a rule, be held
in connection with an Asian/international congress or
meeting of andrology and shall normally take place every 4
years (corresponding to the term of office) with the
presence of more than 30% of the ASA members. The assembly
shall be summoned in writing at least three months in
advance. The invitation shall contain the agenda. The
decisions will be documented in the minutes, which shall be
signed by the President and the Secretary. The chairman of
the assembly is the President or another person who has been
elected by the assembly by simple majority. The rapporteur
is the Secretary or another person who has been elected by
the assembly by simple majority vote. Members of the
affiliated national societies may also attend the assembly,
but will not have the right to vote.
6.2 Representatives of Member-Societies & Supporting
Members. Each member-society or supporting member is
entitled to delegate one representative for the General
Assembly.
6.3 Representative of International Society of
Andrology (ISA). Nomination of a representative from ISA
will lie with the Executive Council of the ISA.
6.4 Tasks. The General Assembly is presided over by
the President of the Society. Minutes are taken by the
Secretary. The General Assembly shall at its meetings:
6.4.1 Receive a report from the President concerning
the activities of the Society since the last General
Assembly.
6.4.2 Receive a statement from the Secretary.
6.4.3 Receive a statement of the Society's accounts
from the Treasurer for adoption.
6.4.4 Consider the dates and places for the future
congresses.
6.4.5 Other matters to be discussed at the Assembly.
Members should ensure that any matter they wish to place on
the agenda should be sent to the Secretary at the earliest
possible date and, in any event, not later than eight weeks
prior to the General Assembly.
7. Executive Council
7.1 Formation. The Executive Council shall include
the five Officers of the Society (President, Vice-President,
Secretary and Treasurer), 7-9 Council members and the
immediate Past President. The Officers and other 7-9 members
of the Executive Council are elected at the General Assembly
by simple majority. If candidates do not receive a majority
of votes, the candidates receiving the highest number of
votes in the subsequent balloting shall be elected.
Nominations for the officers and council members must have
been received both by the President and Secretary at least
eight weeks before the General Assembly. All members of ASA
can nominate or be nominated with the recommendation of 5
members. The President may nominate a person to be the
candidate of his/her successor. The terms of Officers and
other members shall last for four years, but they can be
re-appointed if re-elected.
7.2 Duties: The affairs of the Society shall be
managed by an Executive Council between meetings of the
General Assembly, including:
7.2.1 To accept or reject membership applications.
7.2.2 To determine the activities of the Society in
accordance with the stated objectives.
7.2.3 To coordinate activities for the future
congresses. It shall, in close consultation with the Local
Organizing Committee, nominate a Scientific Program
Committee and a Chairman thereof.
7.2.4 To coordinate with the activities of the
International Society of Andrology and other societies
involved in the advancement of Andrology.
7.3 Voting. Each member of the Executive Council
except the President shall have the right to one vote.
Decisions of the Council shall be taken by a majority vote.
In cases of tie votes, the President shall cast a vote to
break the tie.
7.4 Meeting:
7.4.1 The Executive Council shall be free to hold its
meetings wherever and whenever it wishes. A meeting may be
summoned at the request of the President or three members of
the Council.
7.4.2 The Secretary shall notify each of the members
of the Executive Council of a meeting at least three months
in advance. The agenda shall be circulated to the Council
members in advance of the meeting.
7.4.3 A member of the Executive Council may represent
another member absent from the meeting and may vote on his
behalf as long as such delegation has been notified in
writing to the Secretary.
7.4.4 Decisions made shall be noted by the Secretary
in the minutes. The minutes approved by the President and
the Secretary shall be sent to all the members of the
Society so that they may have a permanent record.
7.5 Alternative Decision Making. If Executive Council
cannot meet, decision may be taken in writing. Six weeks
shall be allowed to pass between the sending out of ballots
and the counting of the votes.
7.6 Replacement of Council Members. If a member
cannot serve, he/she will be replaced by one nominated by
the same national society or by the Council.
8. Officers
8.1 President, Vice Present, Secretary and Treasurer
are the officers of ASA. Two officers jointly are entitled
to represent ASA.
8.2 In the absence of the President, the Vice
President shall preside over Executive Council and General
Assembly meetings.
8.3 Should the President leave office before the end
of the official term, the Vice President shall become
temporary President until the Executive Council can appoint
a successor to finish the current term. This appointed
President remains eligible to be elected authorization.
8.4 Contracts, documents or any written material
requiring the signature of the Society shall be signed by
the President and one other officer and all contracts,
documents and instruments in writing so signed shall be
binding upon the Society without further authorization.
9. Trustees
The property of the Society shall be vested in four
trustees, who shall hold the same on behalf of the Society.
The Treasure should be a trustee, together with the
President and two other members.
10. Fees
10.1 Members shall pay an annual membership fee fixed
by the Executive Council. The fees shall be payable on the
1st day of January of each year. In the event of failure to
pay the fee by the 1st of May in any one year, voting rights
will automatically be suspended in the General Assembly as
well as in the Executive Council until the fee is received,
unless specifically waived.
10.2 In special circumstances, the Executive Council
may waive the annual membership fee of an individual member.
11. Modification of the Statutes
11.1 The Executive Council may propose changes to the
Statutes of the Society. The suggested modifications must be
submitted to all members at least thirty days prior to the
voting. The vote may be taken by mail ballot or voted on at
the General Meeting of the Society. Changes in the Statutes
shall require the affirmative vote of two-thirds (2/3) of
those members responding by written ballot or present at the
General Meeting of the Society.
11.2 The members or Member-societies can also propose
changes in the statutes to the Council at least one year
before the next General meeting.
12. Auditing of Income and Expenditure
The account of the Society shall be audited once in each
year by an auditor and authenticated by the Secretary,
Treasurer and the President.
13. Responsibility of Legal Action by or for the Society
Any Legal action by the Society or for the Society shall be
handled by the Executive Council, which shall be responsible
for such action.
14. Dissolution of the Society
14.1 Any member not less than 2/3 of the total number
on record of the Society, present at such meeting convened
for the purpose may determine that ASA shall be dissolved
whether forthwith or any future times that is agreed upon as
provided in section 13 and 14 of the Societies Registration
Act, 1860.
14.2 In case of dissolution of ASA, the leftover
funds shall be used for tax-privileged purposes. Decisions
concerning the future use of the funds require approval of
the Tax office.
* ASA was
founded on 8 November 1992 at the First Asian and Oceanic
Congress of Andrology, Nanjing, China. The statutes were
modified at the Ad Hoc Executive Council Meeting on 4 March
2001, during the First Asian ISSAM Meeting on the Aging
Male, 1-4 March 2001, Kuala Lumpur, Malaysia with the
affirmative vote of 75% of ASA members responding by written
ballot. The modified Statues were then signed by Prof
Shao-Zhen QIAN, Prof FX Arif Adimoelja and Dr M Ismail M
Tambi.
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